Can florists write proposals without a recipe?

When should florists write recipes?

Do you figure out stem counts before a client is officially under contract?

Even with a streamlined booking process, it takes precious time and TLC to put together a wedding proposal–and I like to turn my proposals around quickly–so I don’t write recipes without a commitment from the client.

I always write recipes for my weddings…

Over the years I’ve established “starting prices” for the floral elements I make most frequently (i.e. bouquets, boutonnieres, centerpieces, arbors, cocktail pieces, delivery & set-up, etc.)….

And my starting prices, or “minimums”, provide enough breathing room in the budget to create work I’m proud to deliver to my clients, without adding up each stem before we’ve actually established a working relationship (ie. a contract & deposit to secure the date), let alone finalized the design, color palette or specific floral choices.

Pricing a proposal takes far less time when minimums are established for each line item.

Whether you itemize an initial proposal for a client or simply offer a “lump sum total” when quoting a job, your established minimums will allow you to price as needed to turn a profit without having to write out recipes on every proposal before you get the job.

Here’s my process for booking without a recipe:

I send an initial proposal to a client with a minimum spend requested,
the clients commit to working with me (ie. a signed contract & deposit),
within the next fews months/year, we modify our plans as needed (adjusting colors, table counts, floral varieties, etc.),
and then, once final decisions are made, I’ll invest the time to create custom recipes for their event.

Click to watch, Can you price without a recipe?…

P.S. The wedding I talk about in this video, well, I’m happy to report that it worked out GREAT!…she ended up being an ideal client after all.

And if you want to learn how to price with confidence & stop over-buying so you can increase your income, I teach you everything I know about pricing in Flower Math!

Sign up & SAVE $100!

Testimonial:

“In one wedding I felt more confident in my pricing & made my money back on the purchase of the class. This really has been a game changer for me!!

-Susan of Wild Blume

Customers should get to “yes” easily.

It’s always easier to have a pricing conversation with a client if you’re being honest & transparent.

It can be as simple as clarifying: What are your customers willing to spend? and What can you provide at that price point?

Be confident in your pricing. Because if a client walks away after you’ve already offered your best price, then they’re just not your customer! They simply couldn’t afford you.

I used to be limited in my belief about how much I could charge…

Years ago, if someone said they had a $3,000 budget, I’d say, “OK, sure, I can make that work!” I mean, I should be able to make something beautiful for $3,000, right?!…well, that depends on what the client is requesting!

Once I get some preliminary details from a client, I can introduce a starting price based on the information I’ve collected.

The client’s requested vision may be “more than the minimum”–that’s the up-side of Pinterest….we can see immediately how elaborate and lush their dream/vision is, or get a sense of how clean, focused and simple their taste may be.

Are these flowers expensive? Yes, they are.

It’s not your job to try to replicate a $450 elevated centerpiece that your customer fell in love with (on Pinterest!) for the low, low price of $150. (I’d rather make a beautiful centerpiece for $150 that’s easy for your guests to see over, instead of feeling uneasy about the “smaller scale” of an elevated piece that was cobbled together for $300 less than the inspiration photo! That’s not your job.)

I want my customers to experience value when working with me.

Charge what you’re worth and then, BE WORTH IT.

What if you’re pricing something you’ve never made before?

For example, what if you haven’t made an elevated centerpiece?

Well, sometimes you need to do some mathematics and imagining and spacial relations-work with your ruler and a loamy dish to determine a price on something you’ll be making for the first time…

But if you set some starting prices for your work, and you know that elevated centerpieces are at least 3x the price of a low centerpiece, you’ll automatically have a starting point to work from and instead of trying to make it for “less”, you can simply present the “starting price on elevated pieces”…even though you haven’t made it yet! (and then, you can offer alternatives to the elevated designs if their vision isn’t aligning with the desired budget.)

Deliver what you promise…

If the inspiration photo is “more than you’ll provide at this price”, that must be clearly stated in all of your documents. “Your inspiration photo is $450, however, we’ll make a smaller, scaled down version for $275.”

Always deliver what you promise.

Your brand is what you deliver. Don’t promise something you can’t deliver.

Never forget the trust your clients put in you/your team.

Keep doing beautiful work, floralpreneur®!

With love from me to you,

Alison

Additional Resources:

Should you book more luxury weddings? (click here to find out!)
Get The Vault (just $13)
Increase your income with Flower Math (save $100 off today)
If you want to join my Facebook group click here!

By Alison Ellis

What do florists charge for delivery?

What should florists charge for delivery & set-up?

As the creator of Flower Math, The Florist’s Guide To Pricing & Profitability, this is one the questions I hear often.

Click below to watch: Price Talk Live! A replay from my Facebook group On Delivery & Set-up Fees!

Now, on weddings and events you might call it “delivery” or “day of labor” or even a “set-up fee”…..

I call it the “Delivery & Set-up fee” and it includes my time from the minute I start to load my van to the minute I’m done unloading it after an event.

Your time is valuable and you should be paid for delivery and set-up in addition to what you charge for flowers, supplies and your design fee!

What should florists consider when setting a delivery fee?

A delivery fee can be:

related to the radius from your flower shop
a percentage of the total order
a starting rate of X with a mileage fee on top
based on the complexity of the delivery and set up

Delivery is more of a “choose your own adventure” aspect of pricing in your business. Meaning, you have to decide what works for you.

For example:

Delivery starts at $150
We don’t leave the door for less than $500 on a Saturday
We charge 15% of the total order
How much does it cost per vehicle, per employee, per hour?
Add a PITA charge=pain in the *ss (you know what!) for holidays, inconvenient locations & overall hassle-factors

People expect to pay for delivery & installation (or set-up).

A delivery fee is different from a design fee.

The design fee is what you charge per design–it pays for your time and expertise in floristry. If you’re not sure what a design fee is, I walk you through it in Flower Math!

Delivery fee pays for your vehicles, labor on site, time spent waiting.

I used to be really nervous to increase my delivery fee. It took me years to realize what I needed to take into account to make it worth my while to deliver.

Click below to watch: Price Talk Live! A replay from my Facebook group On Delivery & Set-up Fees!

In this video I’m fresh off the heels of a Chapel Designer Workshop where I taught at Hope Flower Farm in May. Going to live workshops is invigorating and can leave me vibing for weeks. Connecting with people who share our passion is an amazing gift.

I share a bit about who was at Hope and what we did there in this live chat, but you can skip ahead to the delivery & set-up tips if you fast forward to 4:25 minutes in!

To Sum It Up

I charge based on what it costs to “do this job”….

I calculate this on a per hour basis and also consider the mileage, number of helpers, number of vehicles, whether I have to climb a ladder and whether I have to come back or stay on call to move things between the ceremony & reception.

My delivery fee isn’t related to how much my client spends, it’s based on how much I need to make that entire day work seamlessly so that I meet their expectations and also cover the time I invest.

The bigger the event, the bigger the delivery and set up fee.

Consider the following when determining your delivery rate:

Some florists charge 10-20% of the total order
Breakdown is additional (if it’s another trip, that’s separate!)
Administration fees (to coordinate delivery with other vendors, etc.)
Conceptualization fees (it takes time to make a set-up plan sometimes)
Give-up-my-Saturday fee
Per van cost
Per employee/hour
What’s your “replace me fee” (if you’re sick or unable to go to the wedding, what will that cost you?)

Delivery may sound simple, but theres a level of care, expertise and professionalism that comes with this part of the job.

Making money in your business should not be a mystery. Florists must have clarity on pricing in every aspect of their business.

Move forward pricing well, making a profit, and give yourself a pay increase with a small bump in your delivery fee.

Keep doing beautiful work, floralpreneur®!

And, by the way, as I mentioned in the video, you can get the entire Flower Math course today to make sure you’re maximizing your profit margin or see a full list of my courses for florists HERE!

Don’t hesitate to be in touch with any question for me.

With love from me to you,

Alison Ellis

Video notes:

Click here to join me in my Facebook group for future livestreams!

The teacher lineup at Hope included: Holly Chapple, Gregor Lersch, Hitomi Gilliam, Francoise Weeks, Passionflower Sue (Susan McLeary), and I was invited to speak about business (specifically pricing & website stuff!).

It was a honor to be on the roster with these legends and incredible floral pros.

Learn More About Alison Here.

By Alison Ellis

Should you book more luxury weddings?

If you want to have a successful floral design business do you have to focus on luxury weddings?

I’ve seen ads that claim to teach florists how to “book more luxury events” and “make a six-figure income”, but the truth is that most florists don’t service luxury events (or pay themselves a 6-figure salary!).

In fact, many florists aren’t fully equipped to do luxury events (staffing, space constraints, rental inventory on deck, etc.) so if you don’t do “luxury weddings”, you’re actually totally normal!

As I learned in my youth, “Mo money, mo problems”; that can certainly apply to luxury floral gigs, too.

Luxury events of the scale and scope that generate “a six figure income” require a few things:

High-end clientele that trusts you…
Unbelievable customer service…
Organizational systems…
A Team of pros (your floral army)…
Room to spread out and do your work…
Ladders…
Extra vehicles…
Multiple meetings…
The entire weekend thru Sunday afternoon….
Nerves of steel!

The sheer quantity of work involved in creating lush centerpieces for 200+ guests and hanging installations and an elaborate arbor or chuppah can be more than just a bit overwhelming for any floralpreneur®.

For example, if you don’t have a “go-to team” you can count on, then pulling off a large-scale event may be particularly difficult to execute.

You need a reliable team of professionals on deck who understand your expectations in order to flawlessly deliver a ton of details in a short amount of time. Without extra hands you can trust to help lift and schlep and climb ladders, “luxury weddings” can make you feel like you’re in over your head.

Pro Tip: Find your sweet spot!

To have a “successful business”, your work should not only make you money, but it should make you happy & fulfilled, too….in other words, you shouldn’t dwell in a constant state of overwhelm or aim for goals that aren’t truly in your heart.

Most of my weddings are in my “sweet spot” which is anywhere from $3,500-$6,500 range. They’re “big enough” to make it worth my while to block off my time and spend days designing for their event, yet I don’t need a floral army to meet my obligations and I can probably fit it all in my minivan for delivery without renting a larger vehicle.

I can appreciate the thrill and challenge of a larger event, but luxury weddings aren’t my bread and butter.

Once I involve multiple vehicles, multiple helpers, multiple hours of on-site installation over multiple days, the commitment from me goes up and the commitment from the client goes up as well (both financially and in regards to overall expectations).

If you’re intimidated by five-figure floral budgets and high-expectation clients or you’re simply not interested in providing extra time and attention and multiple on-site meetings to high-end clients, then “luxury” events may not be your dream gig. And that’s OK. Determine the price points that work best for your business goals so you’re working in your sweet spot.

Floral design is not a get-rich-quick scheme…

You won’t find a florist on this planet who’ll deny that what we do is hard work, so while turning a profit in your business is a necessity (and you should know your profit margin on every event!), your love of flowers and floral design is also an important ingredient for sustained success.

I’m not actually looking to grow a large scale floral design company. I like the work I do now.

I love floral design and specifically, I love my small, home-studio that focuses on wedding flowers. I consider myself a successful business owner; I’m happy with what I’ve built and continue to grow.

If you don’t LOVE floral design in your heart, you’re going to have a lot of very long days at work.

Let’s talk profit margins in your flower biz.

As a solo-business owner, who only hires occasional freelancers and weekend delivery & set-up assistance, there are some limitations on the amount of work I can take (and that creates an income cap!). For example, I’ve done 4 weddings in a holiday weekend before….and it was hell…..so I learned to never do that again!

So with limited weekends for events, how do florists create a financially viable business? Click here to check out some real floral industry stats and watch my live chat: How much does a florist make?…

The moral of the story is this:

You don’t have to book luxury weddings to be a successful floral designer.

Do what you love! Deliver what you promise. And keep doing beautiful work!

xo. -Alison

Additional resources:

10 Things I Did To Grow My Floral Design Business (click to read)
Want to book more weddings more quickly & Save $20 Off my Wedding Templates? (click here).

By Alison Ellis

10 Things I Did To Grow My Floral Business

flower business, learn to be a florist, floral design, florist education, flower school

It feels amazing to reach a milestone where I’ve been running my floral design business for over 20 years! I’ve worked really hard over the years to build up my business and I can tell you that it’s all been completely worth it. I still love my job and my customers after all these years.

Part of why my hard work has paid off is due to the fact that I’ve been really focused on intentional planning in business so that I can create my business to fit into my life. (Having a successful business isn’t just about making money or “being busy”; it’s about creating happiness and fulfillment, too.)

I’ve done a lot of things to grow my business, and I thought it would be helpful to narrow down the top 10 things that had the biggest impact on my business success and my overall happiness factor, too.

Here are the top 10 things I’ve done to grow my home-studio floral design business the most: [Read more…]

By Alison Ellis

Growing Your Business And Giving Back

Happy Friday to ya, Floralpreneurs! I’m really proud to sponsor the most recent episode of the Botanical Brouhaha Podcast and if you haven’t checked it out yet, I HIGHLY ENCOURAGE YOU TO LISTEN TO THIS TODAY!

It’s always inspiring and interesting to hear from florists who’ve “made it” in their biz…..whether they’re recognized in nationwide publications or featured on your favorite blog or globetrotting to distant lands for luxury events, but this particular episode with Teresa Fung of Mimosa Boston is about so much more than “making it in business”…..

Hitomi Gilliam often talks about the concept of “flowers with purpose” and if you’re someone who prioritizes giving back in your business (and life) or if you’ve been longing to find a “higher purpose” for your floral design work, then, prepare to be inspired. CLICK HERE TO LISTEN!

Teresa has turned her talent for floral design into a tremendous gift of mentoring and career building skills….there’s so much purpose in this designer’s mission.

If this one doesn’t make your heart swell, check your pulse. xo. -A

I believe in building giving into my growth strategy.

For example, I donate meals to the Vermont Foodbank for every wedding I book, and in November I donated 10% of my profits from my courses and templates to American Red Cross California Wildfires, Charity Water and Rainforest Alliance), but Teresa’s commitment to using floral design for a higher purpose is about giving more than money….it’s about sharing knowledge and teaching valuable skills to at-risk girls who deserve a chance to level-up.

I think she’s a wonderful example of how we can always aim higher in our businesses and we can always “do better”.

I’m truly honored to be able to sponsor this particular episode and I hope you’ll make some time to give it a listen, and then make sure you “like” and share it…please don’t forget to tell Amy of Botanical Brouhaha how much you’re enjoying the podcast, too! (As a small business owner, you know the best way to show how much you dig great content is to like, share and comment!)

And make sure you check out the BB Garden Style Initiative here. You can even make a donation while you’re there!